Administrative Assistant

  • Full Time
  • Monze

Rusangu University

RUSANGU UNIVERSITY
ZAMBIA

EDUCATE
FOR SERVICE

JOB OPPORTUNITIES
Rusangu University (RU), an Adventist institution of higher learning, registered and recognized by the Higher Education Authority (HEA) is looking for a suitably qualified and experienced candidates to fill the vacant positions stated below. RU is an equal-opportunity employer that offers competitive remuneration packages

ADMINISTRATIVE ASSISTANT (x1)
Location: Monze Main Campus

Qualifications and Experience:
Grade 12 certificate.
Secretarial certificate or diploma and other relevant trainings.
At least two years’ work experience.

Expectations:
Makes a significant contribution to all activities of the organizational unit or interdisciplinary area and plays a significant role within his/her profession or discipline.

Responsibilities:
1. Serve as front desk responsible for screening all visitors to the assigned office.
2. Manage all incoming and outgoing mail for the assigned office.
3. Set up and maintain good filing systems.
4. Manage the weekly, monthly and quarterly diary as well as the travel itinerary for the assigned office.
5. Perform administrative and clerical procedures of the assigned office including drafting and typing letters, memos and reports.
6. Data and records maintenance in the assigned offices.
7. Organize and manage all aspects of meetings for the assigned office including minute taking, editing, distributing and filing.
8. Ensure cleanliness of the assigned office work space and office furniture/equipment.
9. Uphold integrity, confidentiality, correctness and safety of all records and information in the assigned office.
10. Actively follow and promote RU mission, vision, values, policies, including Equal Opportunities.

Essential Knowledge, Skills and Competences
1. Strong administrative and organizational Skills.
2. Ability to multi-task and prioritize tasks.
3. Excellent interpersonal, oral and written communication skills.
4. Computer skills in word, excel, power point etc.
5. Good customer relations.
6. Good office management.
7. Good record keeping.
8. Ability to work independently and collaboratively.

Application Guidelines
The subject line of the application should contain the name of the position that is being applied for as listed above e.g. ‘Geography Lecturer’ and addressed to: The Human Resource and Administration Manager.
Applications should be made by sending the following information as ONE single attachment (either in PDF or word format) to jobs@ru.edu.zm incorporating all of the below required information:
1.A Curriculum Vitae, including all qualifications and experience, and a cover letter addressing your interest and suitability for the job.
2. The names, email addresses, correspondence addresses and telephone numbers of three referees whom the University should contact.
*Short-listed candidates will be expected to present original qualifications and other relevant documents during the interview.
*A detailed job description will be provided at the interview.
*Application Deadline: The completed application documents should be forwarded by email to arrive no later than Wednesday, 13th March, 2024 at 16:00 hours.

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