Website Electoral Commission Of Zambia ECZ
Electoral Commission Of Zambia ECZ
JOB ADVERTISEMENT
The Electoral Commission of Zambia seeks to recruit a qualified and experienced
Zambian national to fill in the position of Assistant Procurement Officer – Contract
Management
PURPOSE OF THE JOB
To prepare and monitor contract performance of procured goods, works and services ensuring value for money in compliance with the Zambia Public
Procurement Act No. 8 of 2020 and Commission Policy.
REPORTING ACCOUNTABILITY
The Assistant Procurement Officer will report to the Procurement Officer in
charge of works, services and non-consulting services and will be required to
work in collaboration with the Head Procurement on some critical procurements and offer timely advice on the status of such procurements.
QUALIFICATIONS
Full Grade Twelve (12) Certificate or its equivalent.
Bachelor’s degree in Procurement, Supply Chain Management, Business
Administration or law with Chartered Institute of Purchasing and Supplies
(CIPS) Level 5 Diploma or Post-Graduate Diploma in Chartered Institute of
Purchasing and Supply (MCIPS).
Valid Membership of the Zambia Institute of Purchasing and Supply (ZIPS).
Good knowledge of SAP or any other ERP System.
Three (03) year post qualifying relevant experience in Public Procurement
or any large scale private multinational where contract management
and administration is critical part of the Supply Chain Management
function.
Experience in a quasi-government institution.
Experience in contract management Model law such as FIDIC with claim
management will be an added advantage.
KEY RESPONSIBILITIES
1. Execute activity plans to facilitate the implementation of the Procurement
plans to achieve the Commission’s objective.
2. Receives specifications of requirements and prepare inquiries and ensure
dissemination of the same to prospective bidders;
3. Implements cost saving measures in line with procurement Commission
policies and procedures;
4. Ensure contractual obligations such as delivery times, quality and
specifications adherence and payment terms;
5. Timely preparation of contracts to relevant approvals authorities for
clearance i.e. Accountant General and Attorney General;
6. Act as a focal point with appointed contract managers for various
procurements and provide advice on pertinent matters regarding
contract execution;
7. Hold regular meeting with vendors and appointed contract managers in
order to solve performance and other related challenges to ensure
smooth operations in contract execution;
8. To ensure change orders and addenda are expeditiously effected to the
varied contracts including Local Purchase Orders:
9. Prepare Framework agreements for routine services ,stock and non-stock
procurements so as to avoid stock outs and operational disruption across
the commission;
10. Ensure contractual clauses pertaining to delays, non-performance and
poor contract execution are timely invoked on all erring vendors;
11. Ensure contract status reports are compiled and submitted for decision
making.
12. Implements the Commission’s process for vendor management, including
resolving of problems between suppliers and client departments, advising
on applicable penalties in cases of breach and termination of contracts
as may be provided in the contract.
COMPETENCIES AND QUALITIES REQUIRED
Self-starter
Good communication skills
Computer literate
Good analytical skills.
PERSONAL ATTRIBUTES
Honest and reliable with moral strength.
Proactive and innovative.
High degree of integrity.
Tact and diplomacy.
Should be able to plan and work with minimum supervision.
SKILLS REQUIRED FOR THE POSITION
1. Good inter-personal and communication skills.
2. Analytical and organizational skills.
3. Strong ICT, writing and presentation skills.
Interested candidates should send their applications to the undersigned,
enclosing detailed curriculum vitae, copies of certificates and contact
number including details of three (3) traceable referees and their contact
numbers not later than 31st March, 2023.
The Acting Chief Electoral Officer
Electoral Commission of Zambia
Elections House, Haile Selassie Avenue
P.O. Box 50274
LUSAKA
NB. The Commission is an equal opportunity employer and only shortlisted
candidates will have their applications acknowledged.