Special Hope Network
Integrator Assistant
Special Hope Network exists to bring glory to God by creating a world where all kids are valued. We impact-communities by improving care for kids with intellectual disabilities. This starts by equipping families and caregivers to provide these children with a loving home, holistic health care, and exceptional education and therapies.
We are looking to fill the position of Integrator assistant with the following duties and responsibilities.
Organized Records
– Oversee digitization of all receipts and backup records for the whole SHN, checking monthly that they are in order.
– Manage all SHN inventory storage.
– Keep SHN Dropbox organized efficiently so that any documents can be located (by anyone) within 10 minutes.
Processes
– Keep all SHN processes up to date; monitoring, updating, and ensuring still accessibility and applicability to include spot checking Incentives, Peanut butter, and HEPS.
Donor Relations
Create partnerships with other NGOs: finding and making connections; being the central contact person and keeping records up-to-date for all connections.
– Create relationships with all donors making sure they are thanked, invited, and cared for.
– Pickup donations, as requested.
– Coordinate and oversee food donations.
– Plan networking events.
Software Management
– Manage SHN Microsoft account and keep all devices updated.
– Create new SHN emails and Dropbox accounts, as needed.
– Train new staff on how to use Dropbox and how to scan clearly, and label according to SHN’s labeling protocol.
– Manage Google files, Dropbox, and Microsoft files
Logistics
– Respond to all admin emails by funneling the emails to the correct staff person.
– Handle administrative requests from your manager, and work cooperatively with various teams (finance, education, HR, executive team, etc.).
– Provide administrative support for all efforts to create disability-friendly communities
– Working with Community Outreach other staff to promote inclusiveness in compounds, including any special events
– Prepare agenda and financial record for each Zambian Board meeting (held 4 times per year); approval from manager at least 1 week in advance.
– Report back to the supervisor when tasks are completed, preferably without being asked.
– Support the Director of Programs/ Director of Operations/CCC Head Managers as needed.
– Tasks as requested include all special projects.
– Oversight of building improvements/ maintenance?
– Manage all visitors/volunteers (airport pick up and drop off, SIM, data, internet setup, residence set up, transport logistics coordination, and any other logistics).
Job Requirements
Bachelor’s Degree in Secretarial Management