Pact
Pact Overview
Pact is an international nonprofit that works in nearly 40 countries building solutions for
human development that are evidence-based, data-driven, and owned by the communities
we serve. Our vision is thriving, resilient and engaged communities leading their own
development. Founded in 1971, Pact works with partners to build resilience, improve
accountability, and strengthen knowledge and skills for sustainable social impact. To learn
more about Pact Zambia, visit: www.pactworld.org/country/zambia
We are a recognized global leader in creating social impact. Our staff have a range of
expertise in areas including capacity development, public health, governance, civil society,
climate change adaptation and mitigation, energy, women’s economic empowerment,
fragile states, artisanal and small-scale mining communities, monitoring and evaluation,
microfinance, and more.
Project Overview
Pact seeks a highly qualified Payroll Assistant to work on the recently awarded, five-year
USAID/Zambia Integrated Health Activity contract. USAID Zambia Integrated Health is a
five-year project that will be led by Pact in partnership with Center for Infectious Disease
Research in Zambia, Circles of Hope, Mothers2Mothers, Coper Rose Zambia, Zambia
Network of Young People Living with HIV, and a US small business, Viamo. Integrated
Health will improve health outcomes of Zambians through equitable access to high-quality
health services in the areas of client-centered HIV, Tuberculosis; Maternal; Newborn and
Child Health, Family Planning and Reproductive Health. The project will reduce mortality,
morbidity, and HIV transmission for sub-populations in Northwestern, Copperbelt, and
Central Provinces. Pact will work closely with the Zambian Ministry of Health to attain the
country’s goal of reaching HIV epidemic control (95-95-95) by 2030.
Essential Duties and Responsibilities
Complete various administrative tasks that facilitate the Chief of Party’s ability to
lead the organization, including:
Assists with Administration of employee insurance programs including life
assurance (GLA), workers compensation, and health insurance plans.
Administers employee savings plans that may include the organization’s, personal
savings plans e.g. (Care coop, Nkwazi, CUSA and any other)
Advises and informs employees of changes and developments related to benefits
including eligibility, coverage, and provisions.
Facilitates accurate and timely delivery of employer contributions and employee
payroll deductions to carriers, plan administrators, or other appropriate service
providers.
Gathers and prepares data and assists in the preparation of reports.
Monitors administrators and insurance carriers reports to ensure the organizations
compliance with plan requirements.
Ensures the organizations and plans compliance with the applicable provisions of
ZRA, NAPSA, Nhima.
Maintains knowledge of economic conditions.
Follow upon Timesheets and ensure that they are correctly filled in and approved.
Tracking of leave
Ensuring that new staff members are captured in the payroll data sheet.
All staff exiting the organization the exit forms and other documents are captured.
Administrative
Maintaining current HR files and databases (Filling) Maintain digital records for
staff.
Updating and maintaining employee benefits, employment status, and similar
records
Maintaining records related to pay and gratuity and all employee payments.
Performing file audits to ensure that all required employee documentation is
collected and maintained.
Providing customer service to organization employees
Serving as a point of contact with benefits and vendors/administrators
Minimum Requirements & Experience
Degree or Diploma in Human Resources, Finance or Any business-related
qualification
Minimum 3 years’ Experience in Similar role
Effective HR administration and people management skills.
Full understanding of HR functions and best practices.
Excellent written and verbal communication skills.
Works well under pressure and meets tight deadlines.
Highly computer literate with capability in email, MS Office and related business
and communication tools.
Fantastic organizational and time management skills.
Strong decision-making and problem-solving skills.
Meticulous attention to detail.
Fantastic organizational and time management skills.
Strong decision-making and problem-solving skills.
Meticulous attention to detail
Instructions On How To Apply:
If you believe you are the ideal person we are looking for, please submit your application
letter and a Curriculum Vitae online via email describing why you are the right candidate
for this position detailing your experience and three (3) professional referees from your
previous and current place of employment. Please send the application through Email:
pactzambiajobs@pactworld.org and indicate the position title you are applying for in the
subject line. Only the applications sent by email will be reviewed.
The deadline for receiving applications is Thursday – 7th March 2024.
Pact is an equal opportunity employer and does not discriminate in its selection and
employment practices on the basis of race, color, religion, sex, national origin, political
affiliation, sexual orientation, gender identity, marital status, disability, genetic information,
age, membership in an employee organization, or other non-merit factors.
Only shortlisted candidates will be contacted.