Project Manager

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Job Summary

The Project Manager’s role is to assist the Head of Change in delivering of Business initiatives and projects on time, within budget and ensuring that the required benefits are realised by the business

Purpose of the Project Manager Role:
1. Plans, directs, and ensures the successful management of designed business solutions utilizing the complete resources of the PMO Office and assigned project management teams.
2. Provides project management expertise in identifying, evaluating requirements, and developing methods for implementing business and technology change using Absa’s procedures and Business rules that are efficient, effective, and meet good business practice.
3. Maintains excellent communication with project sponsors and key Stakeholders across business functions
4. Assist the Change Manager in leading PMO in an organization-focused manner, promoting professionalism
5. Coaching mentoring and assisting colleagues in applying best practices in Project management and business change as established by Absa Bank Zambia plc, and in line with Absa Change methodology and frameworks.
6. Ensuring that the environment established for delivering business and technology change is designed to manage project risk and mitigate any adverse impacts on the business effectively and systematically.

7. Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Absa Operational Risk Framework and internal Absa Policies and Standards.
Has a professional and/or academic qualification in Project Management, Program Management, and Business Management, Technology, or other relevant and related field of study.

Job Description

OUTPUTS:

Define business requirements to meet their strategic objectives, including the development or assist in the development of Stage 1 and Stage 2 business cases for the related projects.
Define scope and plan the project and agree structure and deliverables.
Obtain sign-off of business case from Project Sponsor and Steering Committee.
Prepare and agree detailed project/sub project responsibilities.
Ensure all such investment is well funded and that the senior management are aware of their responsibilities in achieving the successful delivery of the associated projects
Agree and secure resource requirements for the Project.
Technical writing skills producing clear and unambiguous deliverables. The Project Manager must be able to design, develop and compile and publish:
Research / Feasibility Documents
Business proposals
Project proposal
Business Requirements Documents
Business Case Document
Project Plan
Status Reports
Communications plan
Project Health Check reports
Manage large scale Project Management, leading small to medium teams of part-time, dedicated team members and BAU resources to deliver change in one country or across Africa.

Establish and maintain the correct structures to control and monitor the initiation, progress and delivery of the project or comply with the correct structures set up by the Programme Manager or Senior Project Manager to control and monitor the initiation, progress and delivery of the project.

Actively participate in all phases and activities of the project and provide specialist guidance to the project team, particularly in project definition, requirements analysis, business and technical design and change control activities

Provide regular and accurate progress reports and updated plans on a monthly basis to the Senior Project Manager, and if appropriate the Programme Manager/Project Steering Committee.

Manage the full lifecycle of development from full business case, the handover of project deliverables, and completion of the project to post-project review ensuring quality deliverables throughout
Manage compliance with Absa Africa project practices and methodologies while being proactive with any resourcing and financial constraints as well as standards of practice, and principles of project Management as recommended by competent and established Project Management Institutions. Absa Bank Zambia recognizes the Bodies of Knowledge (BOK) from the Association of Project Managers (UK) and the Project Management Institute (PMI) USA, and their respective affiliates..

Prepare and maintain detailed and accurate project and resource plans, with current estimates for activity completion.
OUTPUTS:

Establish the correct structures to control the ongoing operational service, through the establishment of Service Management Groups and Service Level Agreements.
OUTPUTS:

Control/co-ordinate the work of the project team, allocating tasks, monitoring progress, ensuring awareness of responsibilities and securing commitment to successful project delivery

Agree resource plans with the Programme Manager (programme) and manage the recruitment of staff, contractors and external consultants, as appropriate.

Control/co-ordinate the work of the project team, allocating tasks, monitoring progress, ensuring awareness of responsibilities and securing commitment to successful project delivery.

Manage and lead project team, provide assistance to less experienced staff by giving guidance and supporting on the job training, as appropriate.

Acts as task manager for Implementation Managers in country as appropriate.
Regular review of individual and team performance targets.

Delegates effectively, allowing team members to take responsibility for performance.

Identify any training needed to support project implementation planning delivery of training within project timescales.

Contribute to the performance assessment of staff undertaking sub-project work.

Comply with the appropriate structures established and maintained by the Programme Manager, to ensure the delivery of projects.

Ensure that relevant operational support staff, where appropriate, are adequately trained and prepared for implementation of the solution
OUTPUT

Identify and manage all programme/project issues and risks including their appropriate escalation and contingency management

Monitor and control the use of resources and funds against the original budget or, where appropriate the latest allocation.  Gain agreement for all changes to the project as necessary.

Ensure that the operational handover is well planned and managed, without any adverse effect on existing systems and processes, and that all SLA commitments are fully achievable.

Prepare a quality plan for each project that outlines the overall approach to quality, identifies the standards to be employed and/or developed in the preparation of all products and plans for the process of quality assurance, review and control.

Define controls for resource, schedule and quality to ensure compliance implementing self health-checks and improvements to ensure effective control is maintained at all times.

Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Absa Operational Risk Framework and internal Absa Policies and Standards.

Education

National Diplomas and Advanced Certificates: Business, Commerce and Management Studies (Required)

Deadline: 10/02/2023