Executive Assistant

At Academic Summit, we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

With a primary responsibility of supporting the Executive Director, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow

Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks

Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities

Manage professional and personal scheduling for Executive Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination

Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Organize team communications and plan events, both internally and offsite

Skills and Qualifications

Experience in administrative role reporting directly to upper management

Superb written and verbal communication skills

Strong time-management skills and the ability to organize and coordinate multiple projects at once

Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Ability to keep company confidences