Accounts Assistant – Payables

ZCCM Investments Holdings PLC is an investments holdings company with diversified interests in mining, energy and other sectors of the Zambian economy. The Company’s majority shareholder is the Industrial Development Corporation Ltd (IDC), an investment company wholly owned by the Zambian Government. The rest of the shareholders are institutional and private shareholders spread across the world.

The mission of the Company is “To be a transformative company with an investment agenda that benefits all our stakeholders”.

The Company invites applications from suitably qualified and experienced persons who are innovative, energetic, and performance-driven to fill the following vacancy:

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ZCCM-IH PLC
JOB DESCRIPTION
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3.9.1 IDENTIFICATION SECTION
JOB TITLE : Accounts Assistant – Payables
JOB GRADE : ZH6
DEPARTMENT : Finance
3.9.2 JOB PURPOSE
To provide clerical services to the Directorate through processing and monitoring
suppliers and consultants payments.
3.9.3 KEY RESULT AREAS AND PRINCIPAL ACCOUNTABILITIES

KEY RESULT AREAS PRINCIPAL ACCOUNTABILITIES (MAIN
DUTIES)

Invoice Capturing
– Receive and verify all supplier invoices and prepare them in batches for data entry.
– Enter invoices into the accounting system, run backup reports on a daily basis.
– Performs weekly payment run.
– Records all payments in the logbook.
– Send vendor payment advice.
– Maintains accurate and complete general ledgers.
– Maintains vendor files and monthly financial reports.
– Checks that payments are supported by
appropriate documents.

Record keeping
– Maintain an appropriate audit trail of payments and expenditures
– Maintain historical records and filing documents as per company policy ;

Reconciliation
– Verify and investigate discrepanciees, if any, by reconciling vendor accounts against vendor statements on a monthly basis.
– Maintains accounting ledgers by verifying and posting account transactions.

Age Analysis
– Maintain an updated accounts payables aged analysis and reconcile to the General Ledger on a monthly basis.
Accruals Accrue for goods/services received but not invoiced at each reporting date timely.
– Maintain a schedule of accruals on a monthly basis

Compliance
– Carry out day to day activities by complying with the ZCCM-IH finance policies, accounting standards, applicable laws and regulations.
– Submits VAT returns in accordance with the statutory tax guidelines and maintains appropriate VAT records.

Other responsibilities
– Perform any other duties as assigned by supervisors

3.9.4 REPORTING RELATIONSHIPS
a) Reports to:
Assistant Accountant
b) Other Jobs Reporting to (4a) above:
Accounts Assistant Payroll
Accounts Assistant Receivables
Accounts Assistant Bank Reconciliations
Cashier
c) Number and level of immediate subordinates:
Nil
3.9.5 ESSENTIAL/DESIRABLE QUALIFICATIONS/EXPERIENCE

a) Professional Qualification:
Grade 12 certificate with Five (5) “O” Levels
Diploma in Accountancy

b) Minimum Relevant Pre-Job Experience:
2 years’ experience in a similar position

c) Skill Specifications:
– Numerical and computer skills
– Strong time management skills
– Communication and interpersonal skills
– Detail oriented skills

d) Other Attributes (Personality Traits)
– Integrity
– Conscientious

Applications together with copies of certificates and detailed curriculum vitae should be addressed to:

Chief Human Resource & Administration Officer
ZCCM Investments Holdings Plc
and forwarded to jobs@zccm-ih.com.zm

The Application should reach the undersigned not later than Friday 2nd December 2022.

*Women are strongly encouraged to apply.

Please refer to the job description below for detailed information about the position.