Plantlife
Plantlife
Here to Help You Grow
JOB
ADVERTISEMENT ACCOUNTANT
Location: Plot #6321 Elm Road,
Woodlands, Lusaka, Zambia
Department: Finance
Reports to: Finance Director
Grade: Officer level – individual contributor,
non-supervisory
ROLE PURPOSE
Maintains accurate financial records, ensures timely collections and protects stock, enabling the Finance Director to deliver on the company’s financial mandate.
KEY RESPONSIBILITIES
Bookkeeping & Financial Records
• Maintain accurate, up-to-date books of account (ledgers, journals, cashbooks) for all Plantlife transactions.
• Process day-to-day financial transactions and post them to the correct accounts.
Prepare monthly trial balances and support the Finance Director in producing management accounts.
Accounts Receivable & Credit Control
• Track and reconcile all cash and credit sales to agro-dealers, including tiered credit terms (30/60/90 days).
• Monitor debtor balances and follow up on overdue accounts in coordination with the Sales & Marketing team.
• Maintain records of director personal guarantees securing credit customers, and flag any exposure that needs attention.
• Issue invoices, receipts, and statements of account.
Accounts Payable & Expense Management
• Process supplier invoices and staff expense claims, and prepare payments for approval.
• Reconcile supplier statements and maintain accurate payables records.
Stock & Inventory Support
• Support the Finance Director’s stock-protection mandate through regular stock reconciliations against sales and dispatch records.
• Flag discrepancies between physical stock and recorded stock promptly.
Cash & Bank Management
• Perform regular bank reconciliations.
• Monitor cash flow and flag any funding or collection risks to the Finance Director.
Compliance & Reporting
• Ensure compliance with Zambian tax obligations (e.g. VAT, PAYE, income tax) and statutory filing deadlines.
• Maintain audit-ready records and support external audits or ZRA reviews as needed.
• Assist the Finance Director with budget preparation and variance tracking.
Statutory Payroll Returns and Reconciliation
• Prepare and submit monthly statutory payroll returns, including NHIMA, NAPSA, and PAYE, within the prescribed deadlines.
• Reconcile payroll-related accounts and statutory deductions against payroll records and payment schedules.
• Ensure all statutory deductions are accurately calculated, accounted for, and submitted on time.
• Maintain accurate payroll and statutory records and promptly resolve any discrepancies or variances identified during reconciliation.
Comply with the company’s payroll confidentiality, data protection, and information security policies always.
QUALIFICATIONS & EXPERIENCE
Minimum requirements
• Diploma in Accounting, Finance, or a related field, plus
• ZICA Licentiate/Level II (or equivalent).
• 1-2 years’ experience in a bookkeeping or accounts role, with hands-on debtor/creditor management.
• Working knowledge of Zambian tax and statutory requirements (VAT, PAYE, ZRA filing).
HOW TO APPLY
Interested candidates should submit their CV and cover letter to careers@plantlifezm.com
with the subject line “Application – Accountant”.