Administration Assistant

Job Title: Administration Assistant
Job Type: Permanent and Pensionable
Location: Copperbelt Region – Kitwe
ERB Grade: ERB 6
Reports To: Senior Manager – Copperbelt Region
Background
The Energy Regulation Board (ERB) is a statutory body created by the Energy Regulation Act
No. 12 of 2019 to regulate Zambia’s energy sector. The ERB is looking to hire a qualified and
experienced Zambian national to fill the position of Administration Assistant to be based
at its Copperbelt Region Office.

Job Purpose
The purpose of an Administration Assistant is to provide essential support that ensures the
office runs smoothly and efficiently by performing organizational, clerical tasks, administrative
and logistical support to staff and operations at the Regional Office.

Main Duties and Responsibilities
The main responsibilities for this role include:
• Initiate purchase requisitions, inventories and order materials, supplies, and services for
approval by Supervisor
• Managing correspondence, scheduling meetings, maintaining files, and assisting daily
operations, maintains information files and processes paperwork on a day-to-day basis.
• To initiate the procurement of goods, services and works in order to facilitate efficient
and effective functioning of the regional office
• Compile and maintain transport requests, insurance, medical and travel records
• Maintain and update filing, inventory, mailing, and database systems, both manually and
electronically, compute and record data and other information
• Ensure that goods and services are received, recorded, stored and issued to respective
departments whenever requested for. Also maintain adequate stock of office requisite
• Ensure that all items of CAPEX nature are recorded in the Insurance notification Form
and information forwarded to Finance and Administration sections for insurance and asset
register updating respectively.
• Conducts stock checks and verification to determine actual stock levels, initiate order
process
• Initiate office maintenance and repairs
• Maintain a register of vehicle usage, fuel consumption and maintenance records
• Assist Superior to follow up Insurance claims, stock verification,
• Supervise Security Services and housekeeping of internal and external office premises to
ensure a safe and good working environment.

Minimum Qualifications and Skills
• Full Grade 12 Certificate or equivalent
• Diploma in Business Administration; Public Administration or Human Resources
Management or equivalent
• 3 years’ relevant experience in a reputable Organisation
• Verification of all qualifications by ZAQA is required
Required Attributes
• Strong interpersonal, organizational, and analytical skills
• Good communication skills – computer literate, ability to write analytical and
comprehensive reports
• High integrity
• Excellent negotiation skills

How to Apply
Applicants must complete the pre-application form available at this link: ERB e-Job Application
– Administration Assistant (1) – Fill out form or by scanning the QR Code below:
1. Applicants who meet ALL the minimum qualifications above will be invited to submit soft
copies of application letters, current Curriculum Vitae (with minimum two (2)
professional referees, in word version and ZAQA certified photocopies of Grade 12
School Certificate, Diploma Certificate(s), and relevant professional qualification
certificates to jobs@erb.org.zm. No hard copies will be considered.
2. Application deadline is Friday 21st August 2026.
ERB is an equal opportunity employer, both genders are encouraged to apply. Candidates
involved in any lobbying shall be disqualified. Only short-listed candidates will be contacted.