Administrative Assistant

JOB TITLE: Administrative Assistant
GRADESALARY
:General Service
(GS8)USD 33,041 p.a- all inclusive
PROGRAMME
:Project on Regional
Infrastructure Finance Facility
DUTY STATION
:Lusaka, Zambia
CONTRACT DURATION:Two (2) years with a

possibility of extension subject to availability of funds for continued project implementation and satisfactory performance. The initial contract period shall include a three (3) months probationary period.
SPECIFIC TASKS/KEY RESPONSIBILITIES
Provides administrative support to ensure efficient operation of office;
Answers phone calls, schedules meetings and supports visitors;
Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
Attends staff meetings and Supports team in preparing minutes and reports;
Assists in overseeing the budget for routine or special events;
Assists in planning and overseeing special events;
Makes meeting and travel arrangements for GLTFIP project related activities such as booking flights, cars, and hotel or reservations;
Exhibits polite and professional communication via phone, e-mail, and mail;
Supports team by performing tasks related to organization and strong communication;
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques;
Provides information by answering questions and requests related to the GLTFIP Project;
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies;
Contributestoteameffortbyaccomplishingrelatedresultsasneeded; and
Any other related duties that may be assigned by the Superiors from time to time.
EDUCATION QUALIFICATIONS:

The candidates must possess a Bachelor’s degree in Business Administration or Public Administration or related Business field.

SKILLS AND EXPERIENCE:

Minimum five (5) years of administrative assistant experience in a project related environment. Experience in regional organization will be added advantage.
Knowledge of appropriate software such as: Microsoft Word, Excel, Outlook and Microsoft PowerPoint, Managing Processes Supply Management Inventory Control Verbal and written Communication.

WORKING LANGUAGE REQUIREMENTS FOR ALL THE POSITIONS

Must be fluent in either French or English – both spoken and written.
A combination of knowledge and use of English with either French or Arabic will be an added advantage.

ELIGIBILITY FOR APPLICATION

Applicants must meet the eligibility requirements for selections and contracts funded by proceeds from a World Bank funded project. Only Citizens of a COMESA Member country are encouraged to apply.

FINAL DATE FOR RECEIPT OF APPLICATIONS

Applications MUST be submitted electronically through email on the prescribed COMESA APPLICATION FORM which can be accessed at the following COMESA website: http://www.comesa.int/, Opportunities, COMESA Job Application Format.

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED.

Application should reach the address below not later than Friday 4th November 2022 at 18:00 hours Lusaka Zambia time.

The Director of Human Resources and Administration

Common Market for Eastern and Southern Africa

COMESA Centre

Ben Bella Road

P.O Box 30051

LUSAKA

Zambia

Email: recruitment@comesa.int