Administrative Associate

  • Full Time
  • Lusaka

Apollo Agriculture

About Apollo Agriculture

Apollo Agriculture is a tech-enabled commercial farming platform that helps small-scale farmers maximize their profits. We provide optimized financing, high-quality farm products, and digital advice. Our mission is to ensure that small-scale farmers are able to unlock the economic value of their land, and in turn, boost their incomes while feeding a growing continent. Apollo Agriculture has emerged as Africa’s leading agricultural fintech, growing our revenue 10x since our Series A. We now have our capable teams spread across our offices in Nairobi, Amsterdam, Lusaka, and Bangalore, and are helping our farmers increase their profitability 2-3x. Having recently closed our $40M Series B financing, we are focused on expanding geographically, enhancing our products and technology, and continuing to build our world-class team.About The RoleApollo is seeking an Administrative Associate who will be based in Lusaka. As Apollo’s Administrative Associate, you will be responsible for executing complex administrative functions with minimal oversight while providing timely, accurate, and effective administrative support for the team in Zambia.The position necessitates strong organizational skills, the ability to prioritize multiple demands, the ability and desire to work across our Center and across Company, and robust interpersonal skills.Number of open positions – One (1)


  • Support day-to-day activities for the Country Head.
  • Act as a resource to staff on institutional processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices
  • Proactively manage and/or monitor multiple tasks and information for people, including calendars, meeting, conference and workshop logistics, travel arrangements, various aspects related to visitors/vendors, supplies, mail/mailboxes, records, training, publications, space planning, and the distribution and flow of information.
  • Work cooperatively with other department leaders on company tasks, activities, and events.
  • Help with onboarding new employees and obtaining site access for subcontractors, stakeholders, and visitors
  • Coordinating interview logistics for potential new hires in the company
  • Work with the finance team to track the spending, ensuring that the Zambia entity is within the assigned budget
  • Work closely with the Country Head to come up with processes and procedures to ensure the team is within the budget, for example, implementation of policies for how many days a role can be in the field
  • Work closely with vendors and suppliers to ensure timely delivery of set deliverables including but not limited to internet provision, cleaning services, etc.
  • Check expenses for each member of the team to ensure that we are all within the set budgets


  • 4 years of experience working in a similar role, ideally in administration, finance, and accounting
  • The ability to keep the information confidential because of access to budgets, spending, and other sensitive information about country operations.
  • Excellent computer skills on Mac and/or PC platforms, including but not limited to proficiency with Microsoft Office components (Outlook, Word, and PowerPoint).
  • Proficiency in Excel or Google Sheets and being able to work on formulas in a requirement for this role
  • Demonstrated ability to multitask in and out of an office environment where there are frequent interruptions and continually shifting priorities, with a knack for getting things done with attention to detail in such an environment
  • Demonstrated ability to work proactively and take initiative as needed in non-routine situations.
  • Ability to make decisions independently, within the authority of the position, seeking input only as needed when decisions will involve others.
  • Aptitude for quickly learning new skills, new processes, and unfamiliar business software systems with complicated user interfaces.
  • Exhibits a positive, “how can I help,” can-do attitude.
  • Excellent communicator with well-developed interpersonal skills to relate with, guide, and motivate field agents, and deliver continuous training throughout the duration of seasons
  • Intermediate skills in applicable software packages and office equipment
  • Basic project administration skills.
  • Excellent interpersonal skills individually and in a team environment.
  • Ability to prioritize work in a fast-paced environment.
  • Proficient in written and verbal communication by providing clear and concise communication

  • Are a collaborative team of smart and ambitious people who are dedicated to serving our customers.
  • Make magic happen to solve hard problems and always come with solutions when challenges arise.
  • Are comfortable taking risks that can result in radical scale, and understand that failures are opportunities to learn and improve.
  • Are considerate listeners and take the time to deeply understand and seek out ideas from the people around us, even when we disagree.
  • Offer a dynamic environment that fosters talent, collaboration and growth.
  • Take pride in our work and share the responsibility to see it through from conception to deployment.
  • Back up our talk with a competitive compensation and benefits package and challenging projects.
  • Value autonomy, honesty, transparency, and respect.
  • Are excited to hear from you!

Apollo Agriculture does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression. Apollo Agriculture is an equal opportunity/equal access employer fully committed to achieving a diverse workforce.Apollo Agriculture is committed to providing a safe and productive learning and living community. To achieve that goal, we may conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history, national sex offender search and motor vehicle history.Apollo Agriculture does not charge money or any kind of fee at any stage of the recruitment process.

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