Clinic Accountant

Role Description

At Tusekelomo, the Clinic Accountant works at the Tusekelemo Finance Department and provides Accounting and Financial support to the finance team.
He/she conducts herself/himself in a professional manner and always demonstrates good customer service towards all our clients, visitors, health professionals and Tusekelemo employees.

Educational Requirements 
ZICA Technician /Stage 2 ZICA/ACCA. Must be registered with the Zambian Institute of Chartered Accountants (ZICA) and maintain appropriate license. A sage accounting experience will be an added advantage.

Key Role Accountabilities 

• Ensure that Tusekelemo standard operating policies and procedures are followed concerning the finance department.
• Always adheres to the Tusekelemo Code of Conduct and provides high quality, professional and friendly service at all times.
• Maintain good knowledge and understanding of accounting law, rules and regulations in Zambia and give good and sound accounting advice to the Company’s employees.
• Keep up-to-date on all Zambian financial laws and regulations, and implement any changes rolled out by the ZRA or other Government institutions
• Ensures all legal and national regulations are upheld at all times and the Company maintains good financial standing.
• Address any discrepancies/queries/issues related to the Companies accounting records or client accounts and raise concerns to the supervisor immediately for further action or follow-up.
• Submit monthly reports/accounts to the Clinic Manager or as requested.  Deliver all requested reports on time and completed.
• Unconditional acceptance of the Tusekelemo confidentiality agreement regarding patient information, staff information and all matters relating to Tusekelemo business. Failure to comply will result in disciplinary action and/or dismissal from post

Key Responsibilities 

• Monitor the receivables and payable accounts daily/weekly/monthly as directed by the Clinic MAnager
• Work with the cashier to reconcile receivables accounts monthly.  Any discrepancies are immediately flagged with the Supervisor and rectified.
• Update the asset register with acquisitions and disposals.
• Reconcile payables accounts together with other clinic stakeholders.
• Ensure that all payroll practices are in line with relevant enacted national legislation.
• Prepare and process payroll before 25th of each month
• Attend accounts related queries from suppliers and customers.
• Attend and prepare External Audit requirements as directed.
• Prepare and submit monthly reports to the Chief Accountant Marybegg
• Attend any other tax issues and submit returns
• Carry out any other assignment or duties given by the supervisor
• Post all credit notes from receivables and payable
• Review and post all inventory adjustments in Sage Accounting
• Post all salary Journals
• Prepare and submit return for NAPSA, PAYE  and NHIMA monthly and submit for payment
• Scrutinise quotation before Approval by the Clinic Manager .
• Approve petty cash payments on daily basis
• Prepare and submit provisional income tax and workers compensation return every year
• Respond the queries from the Internal Auditors
• Ensure that Tusekelemo  is in compliance with national regulatory requirements such as council, ZRA, PACRA,NHIMA,NAPSA,HPCZ and workers compensation

Professional

• Must have at least 3-5 years work experience as an accountant or in financial management in a health care setting or medium sized Zambian company.
• Attend in-house training seminars as mandated by the Chief Accountant.
• Good maths and accounting skills are required for this role.
• Demonstrates effective teamwork with other members of the finance and healthcare team.
• Communicate with clients and staff in a clear and professional manner.
• Demonstrate ability to manage difficult clients in a professional manner.
• Proficient in MS Office Packages