CRES And Premises Assistant Manager

Job Summary

Reporting to the Manager CRES, the jobholder is responsible for the supervising the CRES Team members in ensuring that internal and external clients are supported. The role includes supervision of lease administration, Health and Safety Policies, repairs and maintenance, snap check, UN07 reconciliation, contract administration, supervision of payments, Supplier Relationship Management, Stationery management, generation of Management Information.

The job holder will be expected to implement Budget execution and supervision of projects
Job Description

Outputs:

Supervise lease administration i.e. lease renewal, updating Lease administration system (Horizon), lease terminations
Ensuring that all regulatory charges such as rates, ground rates etc on properties are paid in time
Maintaining good records for all property related documentation i.e. payment records, withholding tax, rentals.
Providing overall sense checking of quotations once received from vendors to ensure adherence to sourcing guidelines and procedures.
Ensuring that service contracts are in place and monitored for generators, air conditioning, fire, UPS systems, general repairs and maintenance.
Ensuring that maintenance schedules are in place for UPS systems, electrical systems, switchgear, HVAC and air-conditioning units, emergency lighting and lightening protections systems etc are inspected, tested, serviced and maintained.
Ensuring that bi annual electrical check are undertaken in all branches
Ensuring that SHE policies are adhered to at all times
Ensure that snap checks are done in good time
Ensuring that UN07 is submitted in time
Ensure that stationery and cheques are adequately stocked in branches
Ensure that periodic inspection of branches is undertaken Quarterly
Supervise project delivery i.e. ATM installation, Branch fit out and refurbishment
Review of Policies annually or as required
Maintain an updated property register i.e. lease agreement files (soft copy and hard copy), title deeds file, Policy files etc
Maintain Property repairs tracker and updating closure
Ensure the department is sufficiently stocked with all office requirements
Ensure that all ICP are closed in time
Provide various input into all reports requested by the business
Ensure that all activities and duties are carried out in full compliance with reglatory requirements, Absa Operational Risk Framework and internal Absa Policies and Standards.
Education

Higher Diplomas: Financial Sciences (Required)