Depot Assistant

Spectra has served its customers with a single thought – providing the highest service levels to all our customers.

To our business customers, we aim to be predictable with our service delivery but flexible with our approach to our customers to meet your needs and help negotiate the unexpected.

We have two fuel depots in Zambia: The Lusaka depot catering for the Southern region of Zambia and the Copperbelt depot in Ndola catering for the Northern part of the country.

We are looking for a depot assistant for our Copperbelt depot. Please only send a CV to hr@spectraoil.com

DEADLINE: 22ND MARCH 5PM CAT.

Responsibilities:

This role will be responsible for the efficient delivery of Fuel Products to customers, Stock Taking, upholding good and efficient customer service and Maintenance of the Depot Petty Cash.

Sales & Counter Service:

• Attend to customers who come to the Depot for their fuel requirements.
• Attend to phone calls from customers and respond to enquiries promptly.
• Maintain a proper order register for verbal, phone and physical orders.
• Produce machine invoices as per customer sales status.
• Tanker Inspection before dispatch
• Dispatching of fuel tankers
• Following up on drivers once dispatched
• Review and check transporter invoices for payment
• Attend to customer delivery queries.

Driver and Tanker Monitoring:

• Following up on drivers once dispatched
• Monitor shortages in deliveries and take appropriate action
• Monitor tanks and ensure that they are compliant with Spectra Oil standards
• Inspect and recommend new tankers and transporters for engagement in fuel distribution

Blending Plant:

• Preparation of weighbridge documentation for base oil tankers
• Receipt of base oil, additives and packing materials in the system
• Be the liaison between the blending plant and Spectra on the processing of orders.
• Update of Lublend stock sheets for internal use by PPM, Lusaka and Kitwe Depots.
• Coordinate transportation of finished products to Lusaka and Kitwe Depots.

Additional:

• Management of the Depot petty cash.
• Managing other ad-hoc duties, both office based and in the yard.

Qualifications:

Must have a degree in Chemical or Mechanical Engineering from a reputable university

Attributes:

• Interpersonal skills
• Cooperative
• Teamwork
• Strong Communication skills
• Commercial (Industry) awareness
• Adaptability
• Strong analytical skills and sound judgement
• Honest