Estates Officer

ZAMBIA CONFERENCE OF CATHOLIC BISHOP

CATHOLIC SECRETARIAT

Employment Opportunity- Estates Officer

The Zambia Conference of Catholic Bishops[ZCCB] is the umbrella mother body of the Catholic Church in Zambia with its Secretariat located at Kapingila ZCCB Quest House in Kabulonga residential area. The Bishops Conference owns the Catholic Secretariat in Lusaka. The Catholic Secretariat Urgently requires a hard working individual and practicing catholic to undertake the role of Estates Officer and be responsible for the overall management of residential and commercial properties of the Bishops Conference.

1.0 Job Title: Estates Officer

The Estates Officer is accountable to the Finance and Administration Manager

2.0 Purpose of the Job:

to be responsible for the overall management of assigned residential or commercial properties in order to satisfy the requirements of both the Zambia Conference of Catholic Bishops and the tenants. To preserve and increase the value and integrity of the properties and to meet the financial objectives of the Bishops Conference and the Catholic Secretariat Management team

3.0 Academic Qualifications

• Full grade 12 certificate with at least 5 credits

• Bachelor of Science in real Estates or Equivalent

4.0 Professional Qualification:

Member of the Institute of Estates Agents

5.0 Work Experience

At least 3 years experience in a busy organization/Private sector

6.0 Main Duties

6.1 Implement marketing initiates to achieve occupancy goals;

6.2 Advertise and fill vacancies;

6.3 Manage and control advertising budgets;

6.4 Process applications and follow up with applicants;

6.5 Negotiate, prepare and enforce leases;

6.6 Ensure all the premises are ready for new occupants;

6.7 Maintain all statutory records;

6.8 Ensure compliance with relevant Laws and Regulations;

6.9 Enforce terms of rental requirements;

6.10 Establish and propose to management appropriate rental rates by conducting market research, determining costs and considering profit goals.

7.0 Responsibilities:

7.1 Prepare and submit monthly statements;

7.2 Ensure timely payment and collections;

7.3 Prepare Annual budgets for the unit;

7.4 Analyse and correct budget variances;

7.5 Keep accurate and up to date financial records;

7.6 Prepare monthly, Quarterly and Annual financial Reports

8.0 Other duties and responsibilities

8.1 Assist in the clearance of imported goods and motorized transport for the Catholic Secretariat, Church institutions and the Dioceses;

8.2 Deal with land issues and title deeds for land/plots belonging to the Bishops Conference;

8.3 To be link person between the Catholic Secretariat and other Government ministries/institutions like the ministry of finance, ministry of lands, ZESCO and the Lusaka City Council

8.4 Project proposal writing for the needs of the Bishops Conference;

8.5 Report writing on funded projects or programmes

8.6 Manage the transport for the Catholic Secretariat especially pool vehicles

9.0 Terms and Conditions of service;
• This appointment of Real Estates Officer shall be on a two[2] year contract basis with an option for a second contract based on satisfactory performance and good conduct
• A competitive remuneration package commensurate with the advertised position will be offered
Candidates who meet the above requirements are encouraged to submit their applications which must include: Letter of application, certified copies of academic qualifications, Curriculum Vitae, Latest medical report and references from the Parish Priest to the address below:

The Human Resource Officer
Zambia Conference of Catholic Bishops
Catholic Secretariat
Kapingila Guest House
PO Box 31965
Lusaka

Email: hrcathsec@gmail.com
Closing date of applications is 26th August 2022