Finance Manager – USAID CHEKUP II  Activity

Background

The USAID Controlling HIV Epidemic for Key and Underserved Populations (CHEKUP II) Activity is a five-year project to address the needs of people living with HIV (PLHIV) and those most at risk of acquiring HIV and contribute to HIV mitigation and epidemic control, improving the health outcomes of priority populations in the highest HIV-burden provinces of Zambia. USAID CHEKUP II is implemented by John Snow Health Zambia (JSH).

Description

JSH seeks a dynamic and highly experienced candidate for the Finance Manager position based in Lusaka, Zambia. S/he will manage project finances and work closely with the finance team (including Accountants) in the Lusaka office, as well as provide financial oversight and support to regional offices in Northern, Central, Eastern, Muchinga, and Southern Provinces. This position will report to the Director of Finance & Operations and help in achieving the project’s goals and objectives.

Responsibilities

Provide direct supervision to the Lusaka-based Accountants, including developing individual roles and responsibilities, the definition of tasks, development, and documentation of professional development plans, and conducting performance appraisals.

Provide support to oversee financial management and expenditures in Northern, Central, Eastern, Muchinga, and Southern Provinces regional offices and work in close collaboration with regional finance and operations staff.

Assist the Director of Finance & Administration in providing financial and compliance guidance during the work-plan budgeting process.

Develop an annual budget for operations support, with guidance and feedback from senior management. Ensure that the budget accurately reflects the approved work plan. In collaboration with the technical staff, participate in the development of the budget for technical activities.

Ensure that the Chart of Accounts supports tracking for production of the annual PEPFAR expenditure report; draft report with management staff.

Manage budget tracking and projections and prepare routine financial reports (monthly, quarterly, annual).

Manage JSH/CHEKUP II Project credit facility, including close monitoring of cash flow and projections.

Manage relationships with the bank for CHEKUP II accounts.

Implement and monitor effective financial management systems and rigorous internal controls to ensure that all financial reporting is accurate, cost-efficient, and transparent, ensuring compliance with USG rules and regulations, JSH policy, and local laws at all times.

Monitor and track project income and expenditure against budget and regular updating of projections.

Monitor the use of the JSH Chart of Accounts and Finance Manual and train the finance team in its use.

Ensure a culture of compliance and monitor and supervise internal audits and compliance checks, implement corrective action plans and act as the audit focal point for JSH audits in coordination with other JSH project finance staff e.g. from eSCMIS or ZAMHealth Project.

Ensure compliance with ZRA, NAPSA, and other statutory returns at all times.

Review all project financial policies, procedures, and issues before disseminating to project staff, donors, and partners.

Support the DFO in audit preparation and work closely with Auditors and other JSH Finance leads

Manage funds at local bank accounts, including balance monitoring, daily transaction posting and reconciliations, and approve expenditures in accordance with JSH and donor procedures, cost principles, and regulations.

Oversee monthly financial reporting, assuring accuracy, compliance, and timeliness, including reviewing the QuickBooks database, and performing bank account and petty cash reconciliations.

Trouble-shoot any challenges in documentation or reporting.

Assist in managing the level of outstanding advances.

Review and monitor monthly invoices to and payments from the Project.

Review and monitor monthly invoices from and payment to project sub-recipients.

Implement and adhere to JSH’s personnel, financial, operations, and fraud management policies.

Travel to regional offices as needed.

Perform other duties as assigned by the Director of Finance & Operations or other senior staff

Qualifications

Bachelors in finance, accounting, business, economics, or related field with a minimum of 10 years of direct work experience in financial, grants, or contracts management in Zambia with senior-level project administration and financial responsibility.

Full ACCA or CIMA Qualification or Equivalent.

Experience with USG, USAID, and/or PEPFAR funding rules and regulations.

Excellent verbal and written English.

Proven record of systems strengthening and internal controls.

Ability to take initiative and lead teams. Supervisory, coaching, and management experience are required.

Proficiency in Microsoft Word and Excel required.

Supervision and Reporting:

This position will work under the guidance and supervision of the Director of Finance & Administration.