Human Resources Assistant

OBJECTIVES OF THE PROGRAMME

CSUs have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations.

DESCRIPTION OF DUTIES

Providing relevant HR information and initiating transactions in GSM; Initiate position action; Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs; Contract Management according to changes in status actions; Advise on reasons of HRAP rejections; Support staff in initiating TRs for statutory travels (Processing of staff entitlements); Support staff in the use of the staff self-service module (GSM end-users).; Monitoring and Reporting of HR Actions; Monitoring transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff; Liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow up on actions initiated.; Leave Administration; Serve as back up to the team members in similar or different positions within the RSU.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures.
Desirable: Training in UN/HR systems is an advantage. Proven skills in drafting and editing required.

Experience

Essential: 5 years of experience in Human Resources and preferably with several years’ experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work.Relevant experience in the UN Agencies and/or NGOs is an advantage.
Desirable: Use of word processing or other software packages, and standard office equipment. Training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.

Skills

Maintaining up to date knowledge on any changes to Staff Regulations and Rules and standard operating procedures; Maintain computer skills including skills expertise in the GSM; Knowledge of WHO rules, regulations, policies and practices.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Beginners knowledge of French. Expert knowledge of Local language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ZMW 337,225 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO’s operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.