NAPSA
NATIONAL PENSION SCHEME AUTHORITY
EMPLOYMENT OPPORTUNITY
The National Pension Scheme Authority (NAPSA) wishes to fill the positions indicated below.
Interested applicants who meet the required competences are encouraged to apply.
The successful candidates will be expected to have demonstrable competencies relevant to the respective job.
1.0 Manager Records and Archives – NPS 03 (Permanent and Pensionable):
Head Office (01 Position)
1.1 Job Purpose
This position is responsible for the coordination of records management
and archiving services. The position contributes to the development of
the records management and archiving policies and procedures,
directorate budget, and develops and monitors the implementation of the
section work plan. The position provides overall supervision of the
operations of the section to ensure quality and timely provision of records
management and archiving services.
1.2 Key responsibilities
a) Contribute to the development and implementation of the records
management section strategy, to ensure the section services support
enhanced efficiency and effectiveness in the administration of
member funds.
b) Provide feedback on areas of enhancement for the record
management policies and procedures to enhance efficiency and
effectiveness in the management of records.
c) Provide input into the development of the directorate budget through
the provision of information on resource requirements necessary for
the implementation of the section strategy and work plan.
d) Develop and implement the section work plan, to provide guidance in
the delivery of the records services strategy, against set timelines and
quality standards.
e) Conduct the automation of the records management system at
NAPSA, to enhance efficiency and effectiveness in the delivery of
records management services.
f) Supervise the management of critical records used in the
administration of member funds to ensure the records are secure
from unauthorised persons because of the sensitive nature of the
records.
g) Implement monitoring systems that assist in the management of
records to ensure enhanced control in the management of document
security and movement.
h) Monitor the implementation of the record management policies and
procedures to enhance compliance and ensure quality.
i) Conduct research on records management and archiving to advise
on best practice and current standards employed in the management
of records, to enhance service delivery in the management of
records.
j) Review and present reports on records management to
management, to ensure solutions to challenges encountered in the
delivery of service are developed and implemented, and to advise
management on the status of implementation of the section strategy.
k) Coordinate the management of complaints on records management
services to ensure they are addressed in a timely and conclusive
manner, to enhance the trust of the users on the ability of the section
to deliver quality records management services.
l) Coordinate the supervision of all NAPSA registries to ensure quality
support to both head office and the country staff, in order to enhance
efficiency in the delivery of service.
m) Coordinate the training and development of staff in the section, as
well as the management of staff performance, to facilitate the
achievement of the NAPSA strategy on the administration of member
funds.
n) Monitor challenges encountered in the management of document
movement to ensure appropriate solutions are identified to address
the challenges, to enhance document security.
o) Develop the record classification scheme to ensure records are
maintained in a harmonised manner that enhances ease in storage
and access.
p) Coordinate disposal of obsolete records to ensure proper utilisation
of records management facilities, and to enhance ease in access of
records when required.
q) Make recommendations on record management procedures and
processes to enhance delivery of records services in a manner that
meets the expectation of the users on time and quality.
r) Monitor compliance with the records systems at Head Office and
districts to ensure gaps in compliance are identified in a timely
manner and addressed to reduce exposure to information risks.
s) Maintains the Authority research library and ensures that it is well
stocked with all the relevant materials.
t) Design and maintain a system for archiving records.
u) Ensure that archived records are made accessible to a wide range of
users.
1.3 Qualifications and Experience
• Grade 12 with five (5) “O” Levels with credit or better inclusive of
Mathematics and English Language.
• Bachelor’s Degree in Library Studies
• Not less than five (5) years’ experience in a similar position in an
organisation with a similar size of operations.
TO APPLY
Your application letter should be accompanied by CV and copies of relevant
certificates and should also specify your contact address and telephone numbers(s).
Application letters should be addressed to:
Acting Director Human Resources and Administration
National Pension Scheme Authority
Levy Business Park
Church Road
P.O. Box 51275
LUSAKA
The closing date for receipt of applications is Thursday, 3rd November 2022.
PLEASE NOTE THAT:
ANY FORM OF LOBBYING WILL LEAD TO AUTOMATIC DISQUALIFICATION OF
THE CANDIDATE AND ONLY APPLICANTS WHO MEET THE SPECIFICATIONS
INDICATED ABOVE WILL BE ACKNOWLEDGED.
BE SMART, SECURE YOUR FUTURE