OHS, Facilities & Administration Officer

Sanlam
Live with Confidence
At Sanlam, we are in the business of planning for tomorrow. It is a never- ending pursuit of helping our clients build secure and prosperous futures We do so through disciplined financial stewardship, innovative solutions. and a deep appreciation of the value of money. This is our purpose, our passion, and what enables our clients to Live with Confidence.

Sanlam Life Insurance Zambia Limited invites applications from suitably qualified and experienced candidates to fill the position of
OHS, Facilities & Administration Officer

Job Summary
The OHS, Facilities & Administration Officer will operate under the Human Capital Department and support the Procurement function and all branch locations. The role is responsible for ensuring the effective management of facilities, administration services, workplace safety, physical security, and regulatory compliance across the organisation. The incumbent will drive the implementation of Occupational Health and Safety (OHS) programmes. coordinate facilities operations, manage service providers, and ensure that all workplaces are safe, efficient, complant, and conducive to high levels of employee productivity and customer service.

The role requires a proactive individual capable of balancing operational excellence, risk management business continuity, and stakeholder engagement

Sanlam Life Insurance Zambia Limited

Oversee the maintenance, safety, security, and operational efficiency of all financial services organisations company facilities and branch locations.
In liaison with the relevant Branch, coordinate repairs. schedules, renovations, refurbishments, and workspace optimisation
Ensure uninterrupted provision of utilities and facility support services.

Key Responsibilities
Occupational Health and Safety Management
– Develop, implement, and maintain OHS programmes, policies, and procedures across the organisation.
– Ensure compliance with all applicable OHS legislation, standards, and regulatory requirements.
– Conduct regular workplace inspections, risk assessments, safety audits, and hazard identification exercises

– Coordinate emergency preparedness programmes, fire safety initiatives.
– In liaison with the Risk Unit, investigate workplace incidents, accidents, and near-misses and recommend corrective and preventive actions.
– Promote sound governance practices and continuous improvement across all areas of responsibility

Key Competencies and Attributes:
– The ideal candidate will demonstrate
– High levels of integrity, professionalism, honesty, and confidentiality.

– Strong accountability and personal ownership of outcomes.

– Excellent interpersonal, communication, and stakeholder management skills Strong planning, organisational, and coordination abilities.

– Risk management and compliance orientation.

– Negotiation and contract administration skills
– Strong analytical, problem-solving, and reporting abilities.

– Financial prudence and cost-consciousness
– Business continuity and crisis management awareness

– High attention to detail and safety consciousness
– Customer-centric mindset with a commitment to service excellence

Minimum qualifications and Experience
– Full Grade 12 Certificate or equivalent
– Bachelor’s Degree in OHS, Facilities Management, Business Administration, Engineering, Environmental Health, or a related field.
– A Master’s Degree will be an added advantage.
– Professional certification in OHS such as NEBOSH, OSHA, IOSH, or equivalent
– Membership of a relevant professional body will be an added advantage

– Minimum of four (4) years relevant experience in CHS, facilities management, Demonstrated experience managing multiple sites, branches, or operational administration, or a related field.
– Knowledge of OHS legislation, fire safety, emergency response, business
– Experience within a regulated industry such as financial services, insurance or continuity planning, and regulatory compliance requirements.
banking will be an added advantage Proficiency in Microsoft Office applications

Valid driver’s license will be an added advantage first aid arrangements, and evacuation dis
Support the promotion of health, safety, and wellness awareness through training, communication, and employee engagement initiatives.

Maintain statutory records, safety registers, and compliance documentation Monitor OHS performance indicators and prepare periodic reports.

Facilities Management

• Monitor office leases, service agreements, and facilites-related vendor
  contracts, facilities expenditure and support cost optimisation initiatives.
• Conduct regular inspections of facilites and recommend improvements to enhance operational efficiency and employee experience.
•  Ensure facilities meet required safety, environmental, and operational standards.

Administration Support
– Coordinate office administration services to ensure efficient and effective operations across all locations
– Maintain company asset registers and support periodic asset verification
exercises
– Develop and maintain administrative procedures, service standards, and operational guidelines
Coordinate insurance claims relating to company facilities and assets as перевагу.
– Support departmental and organisational projects requiring administrative coordination

Governance, Compliance and Risk Management
– Ensure compliance with applicable occupational health, safety. environmental, facilities management, and administrative regulations Identity operational risks relating to facilities, safety, security, and administration and recommend mitigation measures.

Application Process
Interested candidates who meet the above requirements are invited to submit their
applications to The Chief Human Capital & Culture Officer. Sanlam Life Insurance Zambia Limited

Applications can be submitted via email to Vacancies@m.sanlam.com
The deadline for submissions is Monday 12 October 2026.
Sanlam Life Insurance Zambia Limited is an equal opportunity employer committed
to creating and maintaining a diverse, inclusive, and high-performing workplace. We value and respect individual differences and are committed to fair and equitable employment practices.

We encourage applications from all suitably qualified candidates regardless of gender, age, disability, ethnicity, race, religion, marital status, or any other characteristic protected by law Women, persons with diables, and other underrepresented groups are particularly encouraged to apply
Please note that only shortlisted candidates will be contacted