Procurement Expert

TITLE: Procurement Expert
PROGRAMME: Great Lakes Trade Facilitation and Integration Project (GLTFIP)
DUTY STATION
:COMESA Secretariat,
Lusaka, Zambia

Preparation of the Procurement strategy ,and projects procurement market research and profiling and its update, procurement of goods, services and works for the Project in line with the approved and prevailing World Bank Procurement Regulations, the COMESA Procurement Rules and Financial Rules and Regulations;
Update and monitor the Project procurement plan and ensure the timely procurement of goods and services as identified in the approved Procurement Plan and in accordance with World Bank requirements;
Coordinate the preparation of solicitation documents (bidding documents, terms of references, request for proposals, etc.) and manage the bidding/selection processes for the procurement of goods and services under the project;
Coordinate all evaluation activities, reporting, negotiations and drafting of contract agreements;
Recording of all purchase transactions in the SUN Accounting System;
Maintaining an organized filing and documentation system that ensures all procurement documents are well filed and in safe custody;
Matching Purchase Orders, Goods Received, Notes and Invoices prior to these documents being reviewed by the Director of Administration;
Ensure contract Management by putting in place contract implementation tracking tools and review mechanisms;
Take the lead on all aspects of procurement for the project and for the requirements specified in the project documents including ensuring that all publications and approvals for all stages of the project are obtained and documented;
Participate in project management meetings and World Bank supervision missions;
Preparation of implementation and contract performance update reports and supplier performance reports; and
Any other related duties that may be assigned to you by your superiors from time to time.

EDUCATION QUALIFICATIONS

Minimum of Bachelor’s Degree in Procurement, Commerce, Business Administration, Economics, Purchasing and Supplies or any other related field;
A professional qualification in Procurement such as Chartered Institute of Purchasing and Supply (CIPS-UK) or other similar national/international professional qualifications is a must if the undergraduate degree is not in a procurement or supply chain field; and
Possession of an advanced degree/Masters degree in any of the above fields or related fields will be an added advantage.

PROFESSIONAL SKILLS AND EXPERIENCE REQUIREMENTS

Minimum eight (8) years of relevant working experience, two (2) of which should have been spent working on donor funded projects;
Knowledge of, and proficiency in, the use of an application of Public Sector procurement Regulations and Administrative systems particularly of the COMESA Region member Countries especially those whose procurement laws have been crafted based on the UNITRAL Model laws, and or following reviews of public procurement and country systems following the application of the OECD DAC Methodology or, if done more recently, based on the application of the Methodology For Assessing Procurement Systems (MAPS II) Methology;
Experience of working with Procurement Systems and Regulations of Multilateral Development Banks (MDBs) or Regional Investment Banks such as World Bank, World Bank, Asian Development Bank, Inter American Development Bank etc. Demonstrating in-depth knowledge and proficiency in the use of the Regulations and administrative systems of any of these bodies with particular experience in procurement of consulting services is required;
Ability to carry out end to end competitive procurement of goods, non consultant services and selection of consultants and the required contract management;
Able to work with minimum supervision in multicultural, multi-ethnic setting in teams; and
Proficiency in report writing and use of on line procurement systems.

ELIGIBILITY FOR APPLICATION

Applicants must meet the eligibility requirements for selections and contracts funded by proceeds from a World Bank funded project. Only Citizens of a COMESA Member country are encouraged to apply.

FINAL DATE FOR RECEIPT OF APPLICATIONS

Applications MUST be submitted electronically through email on the prescribed COMESA APPLICATION FORM which can be accessed at the following COMESA website: http://www.comesa.int/, Opportunities, COMESA Job Application Format.

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED.

Application should reach the address below not later than Friday 4th November 2022 at 18:00 hours Lusaka Zambia time.

The Director of Human Resources and Administration

Common Market for Eastern and Southern Africa

COMESA Centre

Ben Bella Road

P.O Box 30051

LUSAKA

Zambia

Email: recruitment@comesa.int