Prospero
Terms of Reference
1. ASSIGNMENT SUMMARY
Title of assignment Procurement Lead
Location of assignment Kalumbila, North-Western Province
Reports to Musele Chiefdom Business Association (MCBA)
Duration of engagement 1 year, renewable
Anticipated start date Immediately
2. BACKGROUND
As part of the First Quantum Mine Trident Limited Kalumbila Supplier Development Programme,
Prospero Limited is supporting the Musele Chiefdom Business Association (MCBA) to strengthen its
organisational structure and improve its long-term sustainability.
MCBA currently relies on membership fees, which includes business training, mentorship, market
facilitation, compliance support and advisor services. The MCBA has recently established a Buying
House, a structured commercial unit that will generate additional revenue for the association. The
Buying House will enable MCBA to consolidate demand, source competitively, negotiate better prices,
coordinate supply and participate more effectively in procurement opportunities.
3. PURPOSE OF ASSIGNMENT
The purpose of the assignment is to support MCBA in establishing and operationalising an effective
procurement function for the Buying House. The Procurement Lead will assist MCBA put in place the
systems, supplier networks, processes and controls required to operate the Buying House effectively,
respond to procurement opportunities and make commercially sound purchasing decisions.
4. SCOPE OF WORK
The Procurement Lead will provide practical expertise to MCBA across the following areas.
A. Procurement Systems and Processes
• Reviewing existing/proposed procurement arrangements and identifying gaps.
• Develop a practical end-to-end procurement workflow covering identification of needs,
specification of requirements, procurement requests, sourcing, quotations, contracting,
delivery, purchasing and supplier performance evaluation.
• Develop and maintain appropriate procurement & inventory management procedures,
controls and records (soft & hard copies).
• Develop practical tools & templates such as RFQs/RFPs, quotation comparison forms,
purchase orders, commercial contracts, goods received notes, issue notes, and trackers
B. Supplier Sourcing and Management
• Identify and develop a pool of reliable and competitive suppliers.
• Support supplier prequalification, due diligence and onboarding.
• Develop and maintain a supplier database.
• Assess supplier capability, pricing, quality, capacity and delivery performance.
• Establish a practical supplier performance monitoring process and support supplier
relationship management.
C. Sourcing and Cost Management
• Support competitive sourcing and quotation processes.
• Analyze supplier quotations and provide commercially sound recommendations.
• Support supplier negotiations on pricing, payment terms, quality and delivery.
• Identify opportunities for cost savings and improved value for money.
• Provide guidance on market pricing and commercially sound purchasing decisions.
D. Mining and Buyer Requirements
• Provide guidance on procurement expectations within the mining sector and other largebuyer environments.
• Support MCBA to understand buyer specifications, quality requirements, lead times and
supplier compliance requirements.
• Consolidate client demand and coordinate purchasing to meet demand where
appropriate.
• Identify suitable suppliers for priority goods and services required by target buyers.
E. Stakeholder Management and Coordination
• Coordinate with MCBA management, budget holders and relevant personnel to
understand procurement requirements and priorities.
• Work closely with Finance to ensure procurement activities align with available budgets,
payment processes and financial controls.
• Coordinate with operational teams to clarify specifications, quantities, delivery
requirements and timelines.
• Support budget holders and other stakeholders in procurement planning and sourcing
decisions.
• Maintain professional, respectful and culturally sensitive engagement with MCBA
members, suppliers, community stakeholders and other actors within the local
ecosystem.
5. KEY DELIVERABLES
• Procurement assessment and practical recommendations for the MCBA Buying House.
• Documented procurement workflow, procedures, controls and records.
• Supplier database and supplier prequalification/onboarding process.
• Procurement tools and templates, including RFQs/RFPs, quotation comparison, purchase
orders and supplier evaluation tools.
• Supplier sourcing and cost management recommendations for priority categories.
• Procurement controls, risk and stakeholder-management recommendations.
6. QUALIFICATION AND EXPERIENCE
The Procurement Lead should have:
A. Education
Qualifications:
• Academic qualification – Bachelor’s degree in Procurement, Supply Chain Management,
• Logistics Management or similar related academic field. AND/OR;
• Professional qualification – CIPS Level 6 or an equivalent relevant professional qualification.
• Member of Zambia Institute of Purchasing and Supply (ZIPS).
B. Experience
• 5 or more years of progressive procurement experience.
• At least 3 years in a procurement leadership or supervisory role.
• Experience managing procurement operations in mining, industrial, engineering,
manufacturing or multinational environments is preferred.
• Demonstrated experience in vendor management, tender administration and contract
negotiation.
• Experience working within strong governance and compliance environments.
C. Core Competencies
• Strategic sourcing
• Contract and Supplier Relationship Management
• High ethical standards and integrity
• Procurement analytics, systems and ERP tools
• Results -oriented with strong commercial acumen.
• Ability to communicate effectively in one of the host community languages will be an added advantage.
Application should be submitted electronically to procurement@prospero.co.zm cc:
muselebusiness.association@gmail.com & info@mcba.co.com with the subject line clearly indicating the
position being applied for.
The deadline for submission of applications is 16th October 2026 at 23:59hrs (midnight). Applications
received after this deadline will not be considered.
Only shortlisted candidates will be contacted