Registry Clerk

The Patents and Companies Registration Agency (PACRA) is a statutory body under the Ministry of Commerce, Trade and Industry (MCTI), established under the Patents and Companies Registration Agency Act No. 4 of 2020. The principal mandate of the Agency is to provide business and intellectual property registration services. Additionally, theA gency is responsible for the management of the collateral registry for movable property as well as accreditation of insolvency practitioners.

In order to achieve its mandate, PACRA is advertising for the following positions:

REGISTRY CLERK – JOB DESCRIPTION
SALARY SCALE: (P6)

Overall Responsibilities
Reporting to the Assistant Registration Officer, the Registry Clerk will be required to execute a records management system in order to facilitate safe physical and
digital storage and easy retrieval of information for the Agency.

Specific Duties:-
▪ Sorting and Filing of Documents
▪ Shelving and shelf Reading
▪ Searching and Provision of Documents
▪ Files records in accordance with the Agency classification system
▪ Retrieves files as requested by authorised staff
▪ Records files released on file movement card, entering required details of file,
for tracking purposes
▪ Maintains files in good condition
▪ Disposes old records according to the set policy and procedures
▪ Opens new files as required by the supervisor
▪ Runs mail errands
▪ Dusts filing shelves and surrounding areas so that records are safeguarded

Qualifications
▪ Full Grade 12 Certificate
▪ Minimum of Certificate in Records Management or related field.
▪ Minimum of two (2) years relevant work experience
▪ Computer literate in Microsoft word, excel, power point etc

Key Attributes and Skills
▪ Client service orientation and relationship building capabilities
▪ Assertive, pro-active and committed to high standards of service delivery
▪ Ability to work under pressure
▪ Ability to self-motivate and motivate a team.

How to Apply

Suitably qualified and interested persons should email their application letters and

detailed CVs with traceable references and certified copies of academic and professional qualifications to jobs@pacra.org.zm indicating the position being applied for in the subject line. Hand delivered or posted applications will NOT be accepted.

Closing date for receipt of applications is 11th January 2023.

PLEASE NOTE THAT ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED