Secretary

SECRETARY – GS6
Purpose of the job
The Secretary will assist the Administrative Assistant in the day to day running of the division in
typing, proof reading of documents, operating a system of record keeping and be part of a team.

Reporting
The Secretary will work under the overall supervision of the Director of Human Resources and
Administration.

Tasks
The successful candidate will provide the following tasks:
Transcribe by using a word processor from shorthand notes or from written and printed sources by:

Typing memoranda, letters, reports, faxes, tables, schedules and documents.
Proof reading the above and making corrections as necessary.
Submitting the above for vetting and signature.
Sending the finished product to the Administrative Assistant.

Operate a system of record keeping by;-

Maintaining a file index.

Filing correspondence and shelving thick documents.
Retrieving correspondence and documents.
Keeping trace of files and documents when borrowed and ensuring their return to their respective file cabinets or shelves.

Participate in Team Activities by:
Being part of a secretarial pool when required.
Participating in the meetings of the Division or section.
Accepting relevant work from the Administrative Assistant when the pressure on other secretaries calls for sharing of the work.
Carrying the functions of a Senior Secretary on ad hoc basis.
Making suggestions on improvements on the general secretarial set-up of the Division.
Any other relevant duties that may be assigned by the Supervisor to achieve Divisional/Unit mandates.

Education
A Secretarial Certificate from a recognized professional institution.
A certificate in Business related Course will be an added advantage.

Experience
At least four (4) years post qualification experience in secretarial duties.

Working Language Requirement
Must be fluent in English and/or French and/or Arabic (speaking and writing). A combination of any two or all these languages will be an added advantage.

Eligibility
Applicants must be citizens of a COMESA Member countries and be resident in Lusaka, Zambia.
She/he must not be more than fifty-five (55) years of age at the time of submitting theapplication.

Final Date For Receipt Of Applications
Applications for all the posts must be submitted in a duly completed COMESA Job Application Form which can be obtained from the COMESA website: http://www.comesa.int to reach the;-

Director of Human Resources and Administration by 18:00 hours on Tuesday 31st May, 2022
through E-mail: recruitment@comesa.int.
Only applications submitted electronically on email shall be considered.

MODE OF APPLICATION
Please clearly indicate the post being applied.