Higher Education Authority
The Higher Education Authority (HEA) is a statutory body established by the
Higher Education Act No. 4 of 2013. The mandate of the Authority is to regulate
and monitor standards in Higher Education Institutions (HEIs) in order to ensure
quality services and contribute to the enhancement of human capital and
accelerated national development.
Higher Education Authority invites applications from suitably qualified Zambians
to fill the following vacant position:
5. PERSONAL ASSISTANT
JOB PURPOSE
To plan, organise and manage activities of the office of the Director General
in order to facilitate the efficient operations.
RESPONSIBILITIES
a) Takes accurately dictation in order to facilitate transcribing into mail
able correspondence and documents
b) Types timely and accurately correspondence and documents for the
Director General in order to ensure production of high-quality standard
documents.
c) Undertakes effectively, the maintenance of the Director General’s
diary in order to implement work schedules.
d) Receives and attends timely and politely to visitors in order to enhance
the image of the Authority.
e) Ensures timely preparation of office budgets in order to facilitate
acquisition of monetary resources and prudent expenditure.
f) Undertakes timely, the organisation of Director General’s official mail
and phone calls in order to ensure efficient communication.
g) Records accurately proceedings during meetings in order to facilitate
preparation of minutes and reports.
h) Undertakes timely, the organisation of the Director General’s travel
plans in order to facilitate the efficient execution of institutional
programmes
i) Undertakes effectively, the maintenance of an accurate and up to
date filing system in the Director General’s office in order to ease
storage and retrieval.
j) Undertake timely, research in order to facilitate decision making in the
Director General’s office.
k) Undertakes effectively, the management of the office of the Director
General’s office in order to promote the image of the Authority.
MINIMUM REQUIREMENTS
a) Full School Certificate or equivalent
b) Bachelor’s Degree in Human Resource/ Public Administration/
Development Studies OR related field from a recognised Higher
Education Institution
c) Diploma in Secretarial Studies
For detailed job description of the position, visit www.hea.org.zm.
Applicants who meet the above qualifications are encouraged to
submit an application letter, copies of Academic and Professional
Certificates together with detailed Curriculum Vitae including three (3)
traceable referees, copy of NRC, email address and day time telephone
numbers to careers@hea.org.zm
OR by sending hard copies to the undersigned
The Director General
Higher Education Authority
Plot No. 2374
Engineering House, 2nd Floor
Kelvin Siwale Road
P.O. Box 50795
LUSAKA
+260 950470444
All applications must reach the undersigned not later than on or before
31st July, 2023.
Note: The Higher Education Authority is an equal opportunity employer and
does not request for payments for job openings. Any such activities should be
considered fraudulent and reported immediately.
Join the conversation @HeaZambia