Administrative Assistant

C A R E E R O P P O R T U N I T Y

A B O U T U S

Right to Care Zambia (RTCZ) has been at the forefront of public health innovation since our incorporation in 2016, providing high-impact
direct service delivery and technical assistance in partnership with the Ministry of Health. Headquartered in Lusaka, we operate across

the country bringing quality healthcare closer to communities.

Guided by our 2026-2030 strategic plan, we are committed to strengthening health systems and improving lives through
comprehensive HIV/AIDS prevention, care, and treatment, maternal and child health, and rapid epidemic response. Our integrated
approach also includes malaria and TB control, public health research, social behaviour change, laboratory services, pharmaceutical
supply chain management, and addressing non-communicable diseases. As we continue to grow, we remain dedicated to excellence,

collaboration, and sustainable impact in every community we serve.

A B O U T  T H E  P O S I T I O N

Request to Hire No.: RTCZ26 – 037 Date advertised: 23 September 2026
Closing date: 28 September 2026 Position: Administrative Assistant
Location: Lusaka office No. of Vacancies: 01
Contract duration: TBA Contract type: Fixed Term
Job grade: TBA Reporting to: Administrative Officer
Contact email: Vacancy9@righttocare.org Contact Person: Vacancy9

Q U A L I F I C A T I O N S A N D E X P E R I E N C E

Minimum Required Qualifications and Experience:
▪ Ordinary level (GCSE)/ Grade Twelve
▪ Diploma in Business Administration, Office Administration, Management or related field.
▪ Minimum 2–3 years’ experience in an administrative or office support role
▪ Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Desirable Qualifications and Experience:
▪ Professional qualification in management, supply chain, procurement, logistics, or a related discipline.
▪ Ordinary level (GCSE)/ Grade Twelve
▪ Diploma in Business Administration, Office Administration, Management or related field.
▪ Minimum 2–3 years’ experience in an administrative or office support role
▪ Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

T E C H N I C A L A N D B E H A V I O U R A L C O M P E T E N C I E S

▪ Ability to organize and prioritize work.
▪ Computer literacy (Microsoft windows & office applications)
▪ Ability to work independently and manage multiple priorities.
▪ Ability to work effectively with staff at different levels of the organization.
▪ High level of integrity and discretion when handling confidential information.
▪ Ability and willingness to travel when required.

K E Y  P E R F O R M A N C E  A R E A S

Administration Support
▪ Supporting implementation of RTCZ administration, travel, logistics, security, health and safety, document security and
property-management procedures.
▪ Maintaining orderly physical and electronic operational records, registers, approvals and supporting documentation.
▪ Coordinating approved meetings, workshops, travel, accommodation, transport and other logistical arrangements.
▪ Maintaining office access, visitor, incident, maintenance and compliance records, monitoring office facilities and
escalating security, safety and service-delivery concerns.
▪ Preparing routine administration updates and following up outstanding actions and control gaps.

Inventory Management
▪ Acting as designated stores/inventory custodian, receiving, inspecting, recording and issuing goods against approved
documentation and requisitions.
▪ Maintaining accurate stock records, monitoring balances, reorder levels and consumption, and recommending
replenishment.
▪ Conducting monthly stock counts and reconciliations, investigating variances and preparing inventory and end-use
reports for audit purposes.
▪ Reporting loss, damage, theft, unauthorized access and inventory-control concerns promptly.

Asset Management Support
▪ Supporting asset tagging, registration, branding, allocation, transfer, movement, recovery, repair and disposal in the
approved asset register.
▪ Coordinating asset distribution and handover, maintaining signed acknowledgements and complete asset
documentation.
▪ Participating in physical asset verification and following up variances, maintenance requirements and asset condition.
▪ Reporting asset loss, theft or damage and maintaining supporting evidence for audit, insurance and accountability
purposes.

Petty Cash & Debit Card Management
▪ Administering petty cash and debit card transactions within approved limits, authorisations and RTCZ procedures.
▪ Maintaining secure cash custody, transaction records, vouchers and supporting documentation.
▪ Following up advances, retirements and supporting receipts, and preparing replenishment, reconciliation and
accountability submissions.
▪ Reporting shortages, unsupported expenditure, overdue retirements or suspected misuse.
Staff Management & Supervisor Relations
▪ Providing day-to-day task coordination and guidance to assigned operations support staff.
▪ Following up activity records, logbooks, fuel documentation, inventory records, cleaning and maintenance checklists.
▪ Providing factual feedback to the supervisor on attendance, task completion, documentation gaps and operational
incidents.
▪ Supporting staff onboarding, promoting teamwork, safeguarding, confidentiality, health and safety, and escalating
unresolved operational issues.

A P P L I C A T I O N  P R O C E E D U R E

▪ Applications in the form of a cover letter and CV must be submitted to Vacancy9@righttocare.org NOT later than 28
September 2026
▪ Only shortlisted candidates will be contacted.

D I S C L A I M E R

By applying for the above-mentioned position, you consent to Right to Care to conduct qualification, ID, criminal and
reference checks(internal and external) which forms part of the Company’srecruitment policy and procedure. Should you
not receive a response to your application from Right to Care within one month of this advert being placed, kindly

consider your application as being unsuccessful.

Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process. Right to

Care reserves the right to withdraw the vacancy at any time for whatever reason.
Right to Care is an equal opportunity affirmative action employer.

Right to Care Zambia is aware of fraudulent activities by certain individuals claiming to be representatives of the

organization.

Be advised that Right to Care does not charge any fee at any stage of the recruitment process, and assuch Right to Care
Zambia assumes no responsibility for any announcements or activities by such individuals or entities.