Assistant Stores Officer

Luapula Water Supply and Sanitation Company Limited is a commercial utility which was set up to provide water and sanitation services to all districts in Luapula Province. The Company was incorporated in December as a private company limited by shares, subscribed by the Local Authorities, under the Companies Act 2017 of the Laws of Zambia.

The Company’s mission is to effectively provide water and sanitation services to the urban and peri-urban areas of Luapula

Province in a manner that maximizes value for money for all stakeholders.

In pursuance of this mission, the Company is seeking the services of suitably qualified and experienced candidates to fill the following vacancies.

Title of Position: ASSISTANT STORES OFFICER (No. Required: 1 Contractual)
Department: Procurement Unit
Reports To: Stores Controller
Location: Head Office

Purpose of The Job:
To provide a key supporting role by assisting the Store Controller in ensuring that all day to day operations of the Stores function are carried outing a safe, efficient and cost-effective manner.

Key Responsibilities
1. Assist to develop, formulate and implement stocks policies and procedures for the company.
2. Contribute to the development and reviews Stores Procedures Manual to ensure compliance and efficiency of stores management.
3. Monitors set stock levels and raise purchase requisitions to ensure efficient and effective inventory management. Identify and compiles slow moving stock items for superior’s action
4. Initiates Purchase requisitions for materials that have reached Re-order level.
5. Conducts physical verification of materials against suppliers’ documents and purchase Orders.
6. Receives materials from suppliers as specified on purchase order/contracts
7. Issues materials to user departments as per approved stock requisitions.
8. Keep records of all received and issued (materials on direct use) items for reference purposes.
Updating stores records accordingly and preparing stock taking on quarterly basis. Keeping accurate records of stocks, and ordering stocks of items indicating low levels.
9. Conduct physical count of materials in stock and post totals to inventory records.
10. Prepare documents and materials for returns where need arises
11. Contribute to the development of effective safety and security measures for stocks.
12. Identify redundant and obsolete stocks for disposal to superior
13. Manage and encourage staff, optimizes their outputs and effectively manages relationships in order to achieve organizational goals.
14. Undertake and agree to performance targets and conduct appraisal for all staff under his/her supervision
15. Prepare accurate routine stores and special reports required by the supervisor on a monthly basis for management’s decision making.
16. Perform any other duties as delegated by superiors.

QUALIFICATIONS AND EXPERIENCE
1. Bachelors of Business Administration/ Purchasing/Economics or equivalent
2. Member of the Zambia institute of Purchasing and supply
3. 3 years of experience in a similar role.

SKILLS SPECIFICATION
Developed leadership and management skills; Strategic/ Business planning skills; Ability to analyze documents in order to verify compliance. Ability to identify trends in stock holding levels and usage and take appropriate action.

Luapula Water and Sewerage Company values the provision of equal employment opportunities.

Therefore, women, men and persons with disability are all encouraged to apply.

All applications together with photocopies of certificates, detailed curriculum vital should reach

the undersigned not later than 7th October 2022.

The Statutory Manager

Luapula Water Supply and Sanitation Company Limited

P.O Box 710594

Mansa, Luapula Province

Applications can also be posted electronically to luapulawater@yahoo.co.uk before 17.00

hours on the closing date.