Procurement Officer

Luapula Water Supply and Sanitation Company Limited is a commercial utility which was set up to provide water and sanitation services to all districts in Luapula Province. The Company was incorporated in December as a private company limited by shares, subscribed by the Local Authorities, under the Companies Act 2017 of the Laws of Zambia.

The Company’s mission is to effectively provide water and sanitation services to the urban and peri-urban areas of Luapula

Province in a manner that maximizes value for money for all stakeholders.

In pursuance of this mission, the Company is seeking the services of suitably qualified and experienced candidates to fill the following vacancies.

Title of Position: Procurement Officer (No. Required: 1 Contractual)
Department: Procurement Unit
Reports To: Head Procurement
Location: Head Office

Job Purpose
To evaluate suppliers, products, and services. To negotiate contracts and ensure that approved
purchases are cost-efficient and of high quality.

KEY RESPONSIBILITIES
1. Assist to develop, formulate and implement procurement policies and procedures for the company in accordance with the Zambia Public Procurement Authority (ZPPA) Act.

2. Implement the annual procurement plan for the purpose timely acquisition of goods and services.
3. Draft tender and contract documents and evaluate tenders and quotations received and recommend for tender award.
4. Monitor and ensure that both parties adhere to contractual obligations and advise management of any discrepancies or breach of terms identified.
5. Ensure that procurement committee papers for goods and services in accordance to the approved thresholds are prepared and submitted
6. Build, develop and manage supplier relationship and monitor their performance.
7. Identify sources and obtain the most competitive price, quality and delivery, so as to ensure value for money to the company.
8. Ensuring that recommendation to purchase goods and services are in conformity with the requirements and according to procedures
9. Assist in reviewing procurement and supply systems to ensure stock items do not reach critical levels nor become far in excess of demand.
10. Provide technical advice to the Manager- Purchasing and Supplies of the most suitable
supplier (through the evaluation of tender documents) meeting supply contract specifications set
out by the company.
11. Evaluating of bids and make recommendations

QUALIFICATIONS AND EXPERIENCE
1. Bachelor’s Degree in Purchasing and Supply or Bachelor’s Degree in Production Management,
Economics, Business Administration, Engineering, Law; or equivalent with Graduate Diploma in Chartered Institute of Purchasing and Supply.
2. A minimum of at least 4 years’ experience managing procurements, preferably for
Government and/ or internationally financed projects.
3. Must have significant training and practical experience in procurement within the National
Public Procurement or internationally financed projects. He or she must have a sound understanding of procurement guidelines and procedures applying to World Bank, Zambia Public Procurement Authority and/ or intern ionally financed projects.
4. Must be a member of the Zambia Institute of Purchasing and Supply with a valid ZIPS
practicing certificate.

SKILLS SPECIFICATION
Developed leadership and management skills; Strategic/ Business planning skills; contract management and administration. Procurement analysis. Supply chain management Good working knowledge of computer including MS Word, MS Excel, and MS Project for project management.
Excellent judgement and analytical skills; Excellent working knowledge of Public Procurement as well as World Bank, African Development Bank and European Investment Bank Procurement Procedures. In-depth understanding of Zambia Public Procurement Authority (ZPPA) Act.

Luapula Water and Sewerage Company values the provision of equal employment opportunities.

Therefore, women, men and persons with disability are all encouraged to apply.

All applications together with photocopies of certificates, detailed curriculum vital should reach

the undersigned not later than 7th October 2022.

The Statutory Manager

Luapula Water Supply and Sanitation Company Limited

P.O Box 710594

Mansa, Luapula Province

Applications can also be posted electronically to luapulawater@yahoo.co.uk before 17.00

hours on the closing date.