Confidentiality Secretaries

CONFIDENTIAL SECRETARY – GRADE ZRA06 (4 POSITIONS) (4 Position(s))
Job Description
Reporting directly to the Director, you will be responsible for providing secretarial and administrative services to the Director, so that he/she operates efficiently and effectively as he/she works towards meeting his objectives.
Responsibility:
MAIN DUTIES/ACCOUNTABILITIES

Typing letters of a routine nature or based on precedent from the Director, and departmental team;
Raising petty cash vouchers to obtain cash in order to buy tea and other beverages;
Receiving, sorting out all confidential and urgent correspondence from within and outside the Authority for the Director’s attention;
Ensuring that the filing index is up to date and always maintain effective filing;
Maintaining a high standard of housekeeping in the Director’s office;
Receiving and screening telephone calls and visitors to the Director;
Maintaining an appointments diary, and reminding the Director in good time of the appointments;
Receiving fax messages from operating divisions as well as clients and sends them as addressed;
Attending to all general enquiries for the Director to facilitate good communication and dissemination of information;
Organising and administering the office of the Director and coordinating delegation of functions and assignments by the Director to other Departmental staff;
Maintaining good customer care relationship with external and internal customers;
Serving as a link between the Director’s office and other divisions by effectively keeping communication lines open;
Maintaining confidentiality at all time; and
Carrying out any other duties as assigned by the Director from time to time.

MINIMUM REQUIREMENTS

Grade 12 School Certificate or General Certificate of Education (GCE) equivalent;
Diploma in Secretarial with Shorthand speed of at least 100/110 wpm and 50 / 55 wpm Typing speed;
Degree in Business Studies, Social Sciences or any equivalent qualification will be an added advantage;
Minimum two (2) years post qualifying relevant experience in a similar organisation; and
Fully paid up membership to the Professional Secretaries Association of Zambia (PSAZ).

OTHER SKILLS AND ATTRIBUTES
High level of integrity and confidentiality;
Should be Computer literate;
Personal and organisation skills;
Ability to produce high quality documents;
Highly developed customer relations skills;
Maturity and ability to work under pressure ;
Interpersonal and team working skills; and
Excellent Communication skills.

Only candidates who meet the above role specifications and competencies should apply enclosing their detailed CVs, photocopies of their academic/professional qualifications. Daytime and reachable telephone and/or mobile numbers should be clearly stated.

Kindly send applications as one (1) pdf document using email; careers@zra.org.zm or send hard copies to the following address not later than Monday 10th October, 2022;

The Director – Human Resource
Zambia Revenue Authority
Human Resource Department
P. O. Box 35710
LUSAKA

Note that Zambia Revenue Authority does not solicit for fees at any stage of the recruitment process, any such attempts should be treated as potentially fraudulent and reported immediately

Experience :
2.0 Year(s)
Job Opening date : 27-Sep-2022
Job closing date : 10-Oct-2022