DIRECTOR – Internal Audit And Risk Management (x 01) 

EMPLOYMENT OPPORTUNITY

Zambia Medicines and Medical Supplies Agency (ZAMMSA) is a government Agency established

under the Zambia Medicines and Medical Supplies Agency Act No. 9 of 2019. ZAMMSA is charged with three (3) major responsibilities, which are:

▪ To procure medicines and medical supplies

▪ To store medicines and medical supplies and

▪ To distribute medicines and medical supplies to all public health facilities in Zambia

To enhance our services, we are seeking to employ for the following positions:

1. DIRECTOR – INTERNAL AUDIT AND RISK MANAGEMENT (x 01) 

Grade: ZAMMSA 2

Main Job Purpose

To coordinate the internal audit process of the Company in line with established institute of internal auditing standards so as to ensure effectiveness of internal controls and compliance 123 

laws and regulations.

Main Responsibilities:

The main duties and responsibilities for this post are but not limited to the following:

1. Policy Formulation

• Works with process owners to obtain documentation, understand processes, discuss

• potential issues/deficiencies/findings;

• Reviews Compliance policy;

• Prepares departmental annual budget and work plan.

• Serves as the organization’s chief internal auditor and as a member of the executive management team

2. Risk Management

• Reviews the strategic priorities and activities of ZAMMSA to assess and identify potential risks to the Company

• Works with Management to prioritizes the risks and provide advice and guidelines to management and staff on development of risk management frameworks at different levels, including during annual planning process

• Reviews implementation of the action points in the functional units and projects

3. Audit Planning, Implementation and Reporting

• Prepares annual audit plan according to the risks identified using risk management framework

• Ensures that value adding and risk-based audits in all functions and facilities are carried out at least once a year to verify adherence to ZAMMSA policies and procedures 

• Ensures that physical verification of assets and reconciliation with records are

maintained in the ledger and offices

• Ensures that physical checks with facilities conducted so as to verify existence and effectiveness of stock management controls especially receipts from ZAMMSA and reconcile to dispatches

• Sees to it that physical verification of third-party stock and reconciliation with records maintained in the warehousing system are done

• Undertakes investigations on frauds and irregularities at management request and

follow up on regular audit findings

• Works independently with extensive latitude for initiative and independent judgment.

• Performs advanced level professional internal auditing work as a key component of the corporate governance structure

4. Systems Audit and Improvement

• Maintains knowledge of current accounting, auditing, industry, regulatory, general business and best practices;

• Ensures that audit for staff recruitments, dismissals, separations and court litigations are done

• Advises management in the improvement of internal controls

• Supports and monitors implementation of the Whistle Blowing Policy

• Raises awareness of audit processes, purpose and audit findings to staff and other stakeholders

• Visits all facilities on a rotation basis and review quality of services offered by

5. Compliance Audit 

• Performs compliance review audits to ensure adherence to set policies and procedures

• Monitors the implementation of audit recommendations

• Evaluates the efficiency of controls and improve them continuously

• Collaborates with Legal Manager and HR departments to monitor enforcement of

standards and regulations

• Assesses the business’s future ventures to identify possible compliance risks

• Reviews the work of team members when necessary to identify compliance issues and provide advice or training

• Keeps abreast of regulatory developments within or outside of the Company and ensure

best practices in compliance control

• Directs a comprehensive audit program including performance, financial and

compliance audit projects; providing consulting services to the organization’s

management and staff; providing direction to the development of the Annual Audit

• Plan; and providing ongoing training, coaching and supervision to Internal Audit staff.

6. Leadership

• Supervises audit staff;

• Monitors and reviews the work of Senior Internal Auditor

• Develops staff in the department so that they can perform their roles better.

• Ensure s organizational and professional ethical standards are maintained

• Monitors planned activities and budget

7. Reporting

• Prepares and presents quarterly Internal Audit Reports to the Audit Committee of the Board;

• Carries out special investigations;

• Follows-up audits on audit findings to ensure that corrective action has been taken.

• Revises procedures, reports etc. periodically to identify hidden risks or non-conformity

issues

PERSONAL ATTRIBUTES:

• Team player

• Integrity

• Hard working

SKILLS REQUIRED

• Analytical and Numerical

• Report Writing

• Good Communication

• Excellent interpersonal skills

• Risk management

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Grade 12 Certificate

• Full ACCA, ZICA, CIMA or bachelor’s degree in Accountancy.

• Certification in CIA, CISA, CFE, CRM will be an added advantage

• Minimum 8 years’ relevant work experience in Internal Audit and Risk Management

• A relevant master’s degree will be an added advantage

HOW TO APPLY
If you fit any of the above profiles, please submit your application and an updated CV with relevant supporting documents, clearly indicating the position you are applying for in the subject line of your email, not later than 15th December 2022 on the address below.
Email: recruitment@zammsa.co.zm

The Director General
Zambia Medicines and Medical Supplies Agency
P.O. Box 30207
Plot 6446, Mukwa Road.
Lusaka